Microsoft Access Database 5 Methods to Utilise Microsoft Access Reports

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If I had to pick out one type of Microsoft Access object that's often overlooked or given the least time when building your Access database; Access reports would be that choice.

How come get more info ? The quick answer I'm afraid is down to how Microsoft Access classes are usually delivered where reports are normally the final part to your database development process and don't obtain the full attention they really deserve.

Ironically, Access reports is where you should start during the designing and planning procedure for your Microsoft Access database but it is the last step when building such objects.

Therefore, let's re-address this now and give Access reports our full attention and let me show you 5 ways you can use Microsoft Access reports.

Simple tabular lists - The most common type of a Microsoft Access report where there is the simple wizard tool and various templates to choose and choose. This is used for your straight forward type of list & most users typically end up here only. get more info (2007 & 2010) have richer and better formatted templates to utilize and all will require some manual tweaking via the design view mode.

Grouping lists - Similar to the simple tabular list report but with the added element of categorising into one or more groups (or sections). That is normally used for queries or related tables where longer lists are better to understand when broken into natural sections. There's more info to truly get you started but by the end of the day, you'll be editing your document in the look view mode.

Columnar document - This kind of Access report is more for the single record per page layout which would serve users as types of an order document, delivery note or an invoice and once again the wizard tool and the set templates are certain to get you started in a couple of seconds.

Charting - Way back before Pivot Tables & Pivot Charts, this object was used to embed a basic Microsoft Graph object associated with your summary data (via an Access query). Some extra effort via the look mode is essential to essentially get that rich look and feel for a chart.

Nested report shell - Few users may be alert to this but you can have a shell (unbound) report to act as the container for your multiple nested reports bound together. For instance, a sub-report could be a matrix table, another a little list and a third is actually a summary list , nor must be related in exactly the same report.
In all cases, some extra effort must understand the Microsoft Access report canvas area and their controls to have a good grasp of the often overlooked and under used object.

Another Tip for you! Access VBA code can be put into any Microsoft Access report and is normally attached to one of many pre-defined Events which include load, print and close of a written report. There is even an event that will respond if you find no data found as well as your VBA code will display a message instead of showing a clear report.